LCTA Policies

Attire:
Black-soled (carbon-based) shoes will not be allowed on the playing court.  If you are unsure about whether or not your shoes will mark the court, please do a “skid check” in an area off-court to ensure that they are non-marking prior to entering the court.

Ball Machine:
There is an additional usage charge of $2 per court time to use the ball machine. Ball machine, balls, and any equipment must be cleared from the courts and from behind the curtains prior to the end of the reserved time slot.  Failure to do so will result in:

1st violation: warning
2nd violation:  $10 fine

Bills:
Due monthly in advance. Bills delinquent for longer than 60 days will be assessed a monthly $10 late fee.  Members with bills not brought current within 10 days of the late fee assessment will be suspended from using courts until dues are brought current.  If the bills are not brought current within 90 days of the late fee assessment, the membership will be brought to the Board for possible termination.

Court Blocking:
Members may sign up to reserve a court time in advance for a 12 week block between 9:00 a.m. – Noon and 7:30 p.m. – 9:00 p.m. Monday-Friday.  Jan Schenk is the contact person for court blocking and can be reached by phone at (406) 449-6050 and/or email at schenk_j@msn.com.

Members who block such court time will be assessed an additional $1 fee per person/per court time.  Fee must be paid prior to the beginning of the block. Lead member listed on the sign-up sheet will be responsible for collecting and submitting the fee.

No member may participate in more than 1 block at a time during prime times (12:00 p.m. – 1:30 p.m. and 4:30 p.m. – 9:00 p.m. (Monday through Friday)), except as a substitute.

A sign-up sheet will be posted at the club.  Sign-up will begin no earlier than 6 weeks prior to the beginning date of the next block.

All members of a group need to be listed on the sign-up sheet.  A lead name must be identified.

In the event that more than one group desires the same time, the choice will be made by a lottery one week prior to the beginning of the next block.

Participants will not be responsible for securing the reservation. Jan Schenk will reserve all times no later than 1 week prior to the beginning of the block.

Court Fees:
Resident, Junior, Non-resident, and Temporary members:  $8 per time slot to be divided equally amongst all players using that court; College student of resident member: $5 per time slot in addition to the $8 court fee that is divided equally amongst all players using that court.

Guests:
Guests residing within 50 miles of Helena may play no more than five times in one year.  Guests residing more than 50 miles from Helena may play unlimited.

Guests must be signed in by name, and indicated to which member the guest charge will be applied.

Guest fee is $10 per time slot.  (NOTE: For USTA league team members, this fee is $5 per time slot.) However, the first time a guest plays in the club, the fee may be waived if the guest is considering membership.  This must be indicated on the sign-in sheet, i.e. “potential member” after the guests’ name.

Failure to sign in guests appropriately will result in:

1st violation: warning
2nd violation:  $10 fine

High School Tennis:
Helena and Capital High Schools will be allowed use of the facility from November through February, 1 night per week per school.  Specific dates and times to be designated each year by the Board.

The Activities Administrator for the School District and both coaches must sign a facility use agreement prior to the initial use of the facility each November.  Practices must be supervised by an adult designated by the coaches.

Each school will pay $300 per season.

Keys:
Keys issued to members may be used by only the member.  The lending of a key to a non-member will result in immediate suspension.  The cost to replace a lost key is $10.

Lessons:
Non-members may take unlimited lessons from the club Pro, but may be required to pay an increased fee at the discretion of the Pro.

Lights:
Lights must be turned off and the door locked at the conclusion of play.  Failure to do so will result in:

1st violation: warning
2nd violation:  $25 fine

Membership:
The various types of memberships are as follows:

Resident Membership: A resident membership consists of a person(s) who has either paid the full membership fee or is working toward paying that fee within a required four-year time frame.  A resident membership falls into one of following three types of memberships listed below:

Single Membership: A single membership consists of one person at least 18 years of age or older. Access to the tennis center and play of tennis cannot be assigned to another person. (NOTE: Under this membership classification, children 15 years of age and under may play with their parent, and that parent will only be charged a usage fee. These children are not allowed to make court reservations, nor are they allowed to play on a court without their parent, unless they play as a guest. When playing as a guest, the guest fee will be charged and the child will be limited to playing as a guest a maximum of five times per year.)

Double Membership: A double membership consists of at least one person 18 years of age or older and one other person living in the same household. (NOTE: Under this membership classification, the following restrictions apply to a child 15 years of age and under when the double membership dues do not include this child:

Any children 15 years of age and under may play with their parent, and that parent will only be charged a usage fee. These children are not allowed to make court reservations, nor are they allowed to play on a court without their parent, unless they play as a guest. When playing as a guest, the guest fee will be charged and the child will be limited to playing as a guest a maximum of five times per year.)

Family Membership: A family membership consists of at least one person 18 years of age or older and at least two other persons living in the same household.

Junior Membership:  A junior membership is offered between the ages of 12-19. This membership may include more than one person, such as siblings or others living within the same household, so long as each person under this membership meets the age criteria.

Non-resident Membership: A non-resident membership is offered to those who live more than 50 miles from Helena.  This membership may include more than one person, so long as each person under this membership resides within the same household.

Temporary Membership: A three-month membership is offered to non-residents (must live more than 50 miles from Helena).  This membership may include more than one person, so long as each person under this membership resides within the same household.

All memberships also fall under one of the following two categories:

Equity Membership: An equity membership is a membership that can be sold.  Only resident and non-resident memberships that have been paid for in full are considered equity memberships.

Non-equity Membership:  A non-equity membership cannot be sold.  A resident or non-resident membership that has not been paid for in full, a junior membership, and a temporary membership are all considered non-equity memberships.

Membership Fees:
Resident Members: $600 per membership and entitles the member to full voting rights. The fee may be paid over 4 years at $150/year; however, the member will not have voting rights until the membership fee is paid in full.

Junior Members:  Membership fee of $600 is waived, but appropriate monthly dues and usage apply. Payment of three months dues is required at sign-up.

Non-resident Members:  Membership fee is $300.  Non-resident members do not pay monthly dues.

Temporary Members: Membership fee of $600 is waived, but appropriate monthly dues and usage apply.  Payment of three months dues is required at sign-up.

Monthly Dues:
Single: $25      Double: $40        Family: $50

(NOTE: Monthly dues for junior and temporary memberships will also be based on the number of persons utilizing that membership: Single (one), Double (two), and Family (three or more).)

Non-active Members:
A member may go on inactive status and cease paying dues, so long as this member has paid the $600 membership fee in full.  If the reason for going inactive is for medical reasons, the member may re-activate the membership with no penalty.  However, if the member has gone inactive for the reason of not playing, a re-activation fee equal to 4 months dues must be paid.

Pets:
Out of respect for others with allergies, etc., pets are not allowed in the club.

Reservations and Court Usage:
The courts may be reserved through club automation at https://lcta.clubautomation.com/. Members cannot reserve a court any earlier than 12:00 a.m. two days prior to the day you wish to play.

If you are unable to use the court time you have reserved, please cancel your court reservation.  If the court is not cancelled, you will be charged the court usage fee.

Consecutive time slots for a court, or any other court, cannot be reserved any earlier than 12:00 a.m. one day prior to the day of play, and may not be reserved during prime time hours (12:00 p.m. – 1:30 p.m. and 4:30 p.m. – 9:00 p.m. (Monday through Friday)).

A single membership holder can reserve only one court at any one time and can have the use of only one court at any time.  (For example, the member cannot invite three guests, and have one guest on one court and the other two guests on another court.)

A double membership holder consists of two persons and each person can reserve and have the use of separate courts at the same time.

A family membership holder consists of a various number of eligible users; however, these users can only reserve and have the use of no more than two courts at the same time.

A junior membership can reserve only one court at any time and can have the use of only one court at any time.  Junior members may only reserve a court on the day for which they want to play.

A temporary membership can reserve only one court at any time and can have the use of only one court at any time.

Sign-In:
Members are responsible for not only signing in themselves, but also those with whom they are playing.  Failure to do so will result in:

1st violation: warning
2nd violation:  $10 fine
3rd violation: suspension

Solicitations:
Posted solicitations are to be tennis-related and must be approved by a Board member.

Voting Rights:
Only a resident membership, in which the member(s) has paid the full amount of the $600 membership fee and all current dues, has a voting right within the club.  Resident members who have not paid the full amount of this fee and/or all current dues, junior members, non-resident members, and temporary members do not have any voting rights within the club.

Work Days:
Members participating in various club-related work activities, at the discretion of the Board, may be credited with one court time per hour worked.